Understanding time away

Category: Organizations
Summary:
This article explains time away—requesting time away, approving time away, and viewing time away.

Overview

Time away refers to any period when a worker is not available for duty due to vacation, personal leave, illness, and other approved absences. Managing time away effectively helps organizations maintain operational coverage while ensuring employees receive the time they need for rest, personal matters, and unforeseen circumstances.

Types of time away

Schild supports three types of time away:

Vacation

Planned time off for rest, travel, and personal enjoyment. Vacations have to be requested in advance and approved by administration.

Leave

Other forms of time off, such as:

• Sick leave (illness, medical recovery)
• Personal leave (non-medical personal matters)
• Bereavement leave
• Jury duty
• Parental leave
• Administrative leave

Absence

Short-notice and unplanned time away, such as:

• Medical appointments
• Personal emergencies
• Same-day call-outs

Absences are automatically approved. Accepted assignments overlapping with absences are automatically updated to declined. The decline reason is "Time away".

Viewing time away records

Administrators can manage time away records in administration by navigating to Organizations → Vacations, Organizations → Leaves, and Organizations → Absences. Users can view their time away records by navigating to Profile → Time away.

Submitting time away requests

Users can submit requests by navigating to Profile → Time away. Requests require approval. While awaiting review, statuses default to pending. Time away requests can be either approved or denied. Request approval records the time away and updates overlapping assignment requests to declined. The decline reason is "Time away".

In the case a user has an employment record, the maximum Schild recorded time a user can take off in a calendar year is approximately 3 weeks, assuming a 40 hour work week. Hourly workers accrue vacation hours at 0.0576923077 per hour worked. At a 2080 hour work year, and assuming 40 hour work weeks, hourly workers can accrue up to approximately 3 weeks of vacation time per year. Hourly workers cannot submit vacation requests in the case they've not accrued enough time to cover the vacation. In the case an hourly worker lacking sufficient accrued time requires time away, a good solution is submitting a leave request with justification.

Rules

• Users cannot request a time away in the case the request overlaps with another already approved time away.
• Users cannot be scheduled for any operations overlapping with the time away.
• Requests must be made in advance of the time away.
• Absences cannot exceed one day.
• Absence requests are automatically approved. Vacations and leaves are not. It's up to organizations to enforce compliance with established policies. Come up with a good system and follow through.
• Each time away record has a "paid" flag. The "paid" flag can be edited in administration up to and including 14 days past the initial submission time. Payable time away is included in payroll summaries. Salaried workers' weekly salaries are included on the payroll summaries generated the greater of two weeks following the request submission, or the week of the time away start time. Hourly workers' automatically declined compensable assignments are included on the payroll summaries generated the greater of two weeks following the request submission, or the week of the time away start time. The amounts are their hourly rates times the operation durations. There are two ways employers can adjust the time away amounts: either retract the operation requests your organization is not prepared to include, or leave the "paid" flag unchecked and approve manual attendance record requests.